Job Details

About the Production Coordinator Role:

The Production Coordinator audits, coordinates, and schedules incoming client bookings, ensuring shoot success by optimizing production time while balancing client, studio, and team complexities.

We're seeking a highly capable, detail-obsessed Production Coordinator to join our team part-time. If you have a background in production, operations, or scheduling, this role is made for you. You thrive under pressure, take initiative to keep projects moving forward, and bring order to chaos without missing a beat. You're driven, resourceful, and approach challenges with a solution-first mindset. You sweat the small stuff.

This is a part-time position that will report to the Production Coordination Manager.

About soona:

soona is currently supporting a remote work environment for this role; however, we are hiring in these states only: California, Colorado, Illinois, Minnesota, New Jersey, New York, and Texas, with requirements to be able to work in mst / cst time zones.

Requirements

What you'll do:

• Coordinate complex productions, managing schedules across multiple projects, time zones, studios, and teams with accuracy and urgency
• Flawlessly execute essential pre-production tasks with speed and attention to detail, including audits and talent coordination
• Communicate clearly and consistently with internal and external teams, proactively catching and managing changing shoot needs
• Seek opportunities to optimize internal schedules and workflows to maximize revenue and ensure client and crew satisfaction
• Surfaces blockers, flags production concerns, and provides real-time updates to leadership without waiting to be asked
  

What we're looking for:

• Advanced prioritization and decision-making: You are a highly organized individual with the ability to quickly assess changing needs and adjust schedules on the fly.
• High attention to detail: You excel at finding inconsistencies and errors before they impact the team or client. If you described yourself, the word ‘meticulous' would ring true.
• Strong problem-solving mindset: You proactively use critical thinking to resolve conflicts, scheduling issues, and production blockers. You probably love solving puzzles.
• Comfort managing complexity: Handling a high volume of data and details across teams and clients comes naturally. You keep calm and thrive under pressure to meet tight deadlines.
• Clear, fast, professional communication: Managing constant pings from all areas of the business quickly, kindly, and with ease is no sweat for you.
• Ability and genuine curiosity to build rapport: You have a strong desire to foster key relationships that will drive trust and collaboration.
• 2-4+ years of experience in production, creative agency, or schedule management highly preferred
• Tech savvy: Experienced with tools such as Google Calendar, Slack, and AirTable
• Ability to work MST, CST, and/or PST time zones

Bonus points for:

• Familiarity with pre and post production workflows
• An interest in improving start-up systems and streamlining how teams work

Benefits

We can offer:

• Hourly Rate $27 - $29
• Benefits & perks + intentional culture
• Really badass headshots

Candidates should:

• Be prepared to complete an coordinating aptitude test upon application review